Digital Scanning

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Mosaic offer a simple, secure digital scanning solution to help charities save time, space and money on document storage.

Our secure document storage facilities help you improve internal operations by significantly reducing the amount of physical space needed, which is especially important for charities whose Head Offices are in London. It can be tricky to strike a balance between storage and security, but our digital scanning solution allows you to store large amounts of data safely.

Since COVID-19 struck, Mosaic have seen increasing numbers of charities undertaking space-saving measures, such as selling or reducing their Head Offices to promote home working long term, both for the benefit of their staff and their fixed costs. For many reasons, digital record keeping is a much more convenient and manageable solution.

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Digitise records

Using MiWorld

Digital archive scanning is a great way for charities to create space, improve internal efficiencies, facilitate GDPR auditing, and speed up the resolution of supporter queries. Through our IT Ecosystem, MiWorld, Mosaic can offer an accessible and secure way to digitise your records so you can experience these benefits and more.

We can take your paper records, then sort, batch, scan and store them, all in a matter of minutes! Our high-speed archive scanning lines use Optical Character Recognition (OCR) to digitise your paper records, capturing, verifying and digitising key information fields and redacting unnecessary data. As a result, you receive efficient, GDPR-compliant access to validated records. You can rest assured that the data is safe with Mosaic as we hold PCI 3.2.1, ISO9001 and ISO27001 data security certifications.

MiWorld is the perfect solution for outsourcing your document storage requirements, not only because it’s secure, space-saving and cost-effective, but also because it allows you and your team to access records remotely.

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Within our IT Ecosystem, MiWorld, Mosaic have developed a range of purpose-built in-house systems to assist charities of all sizes with their response management. Our industry-leading IT systems and processes provide a flexible solution to suit all budgets. Each module can be tailored to meet the needs of your sector and organisation in order to drive the best results.


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