Kit Collation, Pack Fulfilment and Subscription Solutions

We Fulfil, You Grow

  • award winning

    Regular, one-off, and pick & mix kit collation

  • Tailored Fit

    Subscription service solutions

  • Tech Driven

    Pack fulfilment

  • award winning

    Personalised print-on-demand

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Services we provide

Your Brand, Your Way

We understand that you want your ecommerce product to stand out from the crowd, and that you want to reinforce your brand at every touchpoint of your customer’s journey.

Whether your online business sells multi-packs of pre-set products, pick & mix subscriptions, or one-off bespoke orders, our flexible fulfilment solutions follow your instructions to the letter when it comes to collating your kits or subscriptions, reflecting, and reinforcing your company’s brand.

As fulfilment experts, we have over 13 years of experience collating all manner of kits for our e-commerce clients. From beauty boxes to alcohol gift packs, from haircare multipacks to maternity gift sets, from crafting kits to book and pen sets, we have fulfilled every manner of online order for our 60+ ecommerce clients.

For more information on our kit collation and subscription services contact us today. Our high-touch solutions will add value and empower your high-growth brand.

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Warehouse Management System

Pain-free manufacturing revisions & version stock control for simple product substitution

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Kit-on-demand from shelf-stored components

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Pre-collate kits

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Low stock re-kitting alerts for collated kits to trigger re-kitting activity

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System ensures there is always stock available in advance for customers to order

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Our Process is Simple

Our dedicated and ecommerce-expert account managers collaborate closely with clients to understand their exact requirements. A floor team is then allocated exclusively to the client’s brand, together with a specific warehouse area. Specific training ensures that the client’s instructions are understood and followed by all the team, and that the client’s values are reflected in every detail of every parcel.

Your account manager will provide proactive communication in real time. And outside office hours, our user-friendly 3PL portal also allows you to view, control and edit your customer orders 24/7 in real time.

We design our solutions to be quick, easy, and painless so you can focus on fast growth. Simple as that.

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Examples of our kit collation, pack fulfilment and subscription solutions

  • Simple collation of items into a gift bag
  • Monthly subscription pack with pre-set components
  • Multi-kits with bespoke components
  • Plain or branded inner and outer packaging
  • Eco packaging options
  • Pillow envelopes containing small components
  • Bespoke packaging possible e.g. gift box/cosmetic bag/gift tin
  • Promotional insert e.g. exclusive offer or other incentive
  • Complimentary inserts e.g. free pen, cosmetic sample keyring, chocolate
  • Personalised print-on-demand with our in-house solutions
  • Personalised insert e.g. postcard, label or greeting card, flyer
  • Branded labels and dispatch notes
  • Luxury tissue wrap, or other bespoke packaging eg sticker, ribbon, other

Contact us today for a no obligation chat about how our kit collation, pack fulfilment and subscription services will support your high-growth online brand to grow.

Get in touch

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Kit Collation in more detail

Whether your ecommerce business sells cosmetics, organic gifts in packs, gardening gift sets, or indeed any product which can be put into a set or kit and sold online, we have over 13 years’ experience collating and fulfilling kits for clients, including some well-known household names.

We can compile your regular kits and we can also make up one-off bespoke kits to order, following your brand guidelines and instructions to the letter. We can even personalise kits for each of your customers courtesy of our in-house personalised print-on-demand print facility.

We have packed kits of all descriptions over the past 13 years, from new mum welcome packs to luxe beauty products, from coffee connoisseur sets to mini cocktail kits – we have even fulfilled sets of teapots with biscuits! If we can store it, we can compile it into a kit for your customer!

We have worked with prominent brands to compile their regular and one-off kits, placing them in branded special edition tins and designer cartons, and inserting promotional cards or product information cards, which we can personalise for each customer in-house.

Kit collation can be as simple or as sophisticated as you want, and we can work with most budgets. Packaging can be plain or bespoke, it really is up to you. From luxe tissue wrapping to designer boxes and branded cosmetic bags, from pillow envelopes to organic brown Kraft paper – our flexible solutions wrap around your brand and your requirements.

Your dedicated account manager will be delighted to guide you on how it all works and share their expertise on your options. Contact us today for a no obligation chat.

Contact us

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One Stop Shop for Pack Fulfilment

We prepare and fulfil packs for clients of all sizes, including household names. But what exactly does ‘pack fulfilment’ mean and how could our solutions benefit your online business?

Pack fulfilment is where your business has several pieces of information to send to clients. This could be a welcome letter, membership card, monthly newsletter, product catalogue, or other printed communication such as flyers or postcards. The pack might also contain other merchandise such as a car sticker or small item capable of fitting into a pack, such as a keyring, t-shirt, pack of seeds, bag-for-life, or similar.

We can print much of this information in house using our personalised print-on-demand printing facility.

We then collate all the components and put them into packs before sending them out to your customers. Simple

Enquire today

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One Stop Shop for your ecommerce product subscriptions

From laundry tablets to disposable razors, from vitamins to protein powders, from coffee pods to pet supplies, you may have observed the meteoric rise and diverse range of products now being sold online on a subscription basis.

As ecommerce experts, we designed our subscription fulfilment solutions around the specific needs of our ecommerce clients so that they are quick, accurate, and pain free.

We manage the storage, picking, packing, and dispatching of the subscriptions, ensuring the right product arrives with your subscribers at the scheduled time, and leaving you with delighted customers, repeat business and increased sales.

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DOES MY PRODUCT LEND ITSELF TO A SUBSCRIPTION SERVICE?

Online subscriptions are booming, so the answer could be a resounding yes. Products ideally suited to a subscription service tend to be items which run out, which need replenishing regularly, or which are convenient for the consumer. But they could also include luxury items sent as regular treats. Categories might include:

  • Household and garden products
  • Baby care items
  • Pet food and pet care supplies
  • Groceries and store-cupboard items
  • Health and personal care packs
  • Vitamins and wellness kits
  • Books
  • And many more

There are 1000s of product areas for which an online subscription service has great potential. From essentials to luxuries, the sky’s the limit when it comes to subscriptions. Our fulfilment experts have years of experience in handling online subscription fulfilment, and their job is to help you deliver your online subscriptions painlessly and seamlessly, to your delighted customers.

Free consultation

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Let our high-touch solutions empower your high-growth brand

We store your products

We pick your products

We collate any kits as required

We provide personalised print-on-demand

We pack, plain or branded for you

We dispatch, accurately and on time

We can even manage your returns

Quality

Our Awards

Our commitment to doing things right is reflected via the scope and range of accreditations and industry-recognised memberships that we are proud to hold and to be a part of. In offering our range of fully accredited services, we seek to provide the complete end-to-end solution, ensuring effectiveness, efficiency and security throughout the entire business.

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MiWorld for eCommerce

Mosaic MiWorld Fulfilment

 

MiWorld for Charities

Mosaic MiWorld Response

 

FMCG

If it moves fast, we’ll fulfil it and fast. Our pick accuracy rate is 99.99% and same-day dispatch rate 99.99% . From alcohol to vitamins to zen yoga products, we cover the whole alphabet of fast-moving consumer goods, delighting your customers as well as your accountants.

Vitamins, Health & Nutrition

From chewable gummies to protein powders, CBD oils and nutritional supplements , we’ll help you keep your customers topped up on their important nutrients. We are organically certified with extensive experience of handling vitamin products. We operate strict FIFO and batch control, allowing you to track and control your stock.

Shelf-stable food & drink

We fulfil a diverse range of food and drink consumables from our clean, ambient distribution centre for several prestige clients, some of whom have Fairtrade and Organic Certification. From teabags, filter coffee and snack bars to wholefood crisps, organic chocolate and mineral water, we understand how important it is to protect these goods, and we handle them with kid gloves so that they arrive in perfect condition. We specialise in handling glass items such as coffee jars and sets of jam too, using specialist packaging which ensures their safe arrival.

Hair & beauty

We understand that hair and beauty products are personal for your customers, and that they want their orders to arrive as quickly as possible and in pristine condition. We can personalise your product with our in-house personalised print-on-demand service or use bespoke packaging which is on brand for you. We have extensive experience of handling hair products and organic hair products including premium shampoos, conditioners, serums – also luxe styling tools. We also fulfil orders for many cosmetics, beauty and perfume brands.

Fashion

Socks, underpants, sandals, shoes, gloves, athletic clothes, streetwear, hoodies, t-shirts – if your clients wear it we’ll fulfil it! We have extensive experience in this field, including specialist fulfilment for prestige sports teams. We even handle orders for pet clothing!

Stationery, Books & Cards

We know that your stationery and card orders need to arrive on time and in perfect condition – our clean distribution centre and immaculate packaging ensures just that. We fulfil stationery orders for over 50 clients, from gift packs, to posters, to pens, books, pamphlets and birthday cards. We even ship Bibles for prestigious clients.

Gifts & luxury products

Fulfilling gifting and luxury orders are our speciality. We understand how important these orders are for your customers, and so we ensure perfect packaging and quick delivery. We’ll collate kits for you, if needed, and we can use your branded packaging. We can even make it personal with our (in house) personalised print-on-demand service.

Pet products

From pet beds to harnesses, from everyday pet food to specialist worming tablets, we have handled it all. We can even fulfil orders for pet clothing!

Home accessories & small electronics

From mugs, teapots and room diffusers, to headsets, phone charging cables and specialist devices, we can help your home accessories and electronic online business grow. We also handle electronic games and specialist hearing protection devices.

Garden products

We’ll handle your orders for garden accessories and equipment, including garden ornaments, tools, accessories, floristry supplies - we’ll even handle your bulbs, seeds and garden gift sets. We can even collate bespoke garden subscription gift sets for you.

Personalised subscription boxes

We have seen massive growth in the popularity of subscription boxes in our clients’ online businesses. We collate and fulfil subscription boxes for several clients of all sizes, using highly branded packaging. We can even personalise orders thanks to our in house print-on-demand service.

Charity trading & virtual gifts

We are charity experts here at Mosaic and we fulfil orders for over 50 well known UK charities. We meet and surpass strict compliance requirements rightly demanded by our charity clients, including handling organic, vegan and Fairtrade products.

Alcohol

We are licenced to store and fulfil orders for alcohol products here at Mosaic, and we have done so for several significant clients for many years. We specialise in fulfilling alcohol subscription orders, and we’ll collate the bespoke kits for you if you like.

Toys, games & sports

We can’t tell you how many orders for toys, games and sports we’ve fulfilled over the past 13 years or so! One of our longest-standing clients is a toy company specialising in educational toys. So we know how important it is for these orders to arrive in time for someone’s birthday or Christmas. Our client list also includes several games, games equipment and electronic games companies. And sports – we have fulfilled orders for clients at the very top of their game!

View our Sports Fulfilment services here

Organic, vegan & fairtrade products

We are passionate about ensuring that our business is as sustainable as possible. We are certified by the Soil Association and we have FSC accreditation. We fulfil orders for many vegan, Fairtrade and organic clients, with years of experience in this area. Have a look at our sustainability policy too.

Advanced Warehouse Management System

Our Advanced Warehouse Management System ensures real-time view of every operation, including stock levels, incoming deliveries, outstanding purchase orders, allocations and despatch. Our Warehouse Automation processes increase efficiency, shrink labour costs and accelerate fulfilment.

We give you end-to-end traceability and visibility:
  • Third-party logistics customer details
  • Delivery method selection
  • Current stock levels of products available
  • Purchase order imports
  • Existing order history
  • Order tracking

Data is automatically updated and adjusted, ensuring fastest customer enquiry response and enhancing customer experience.

Our 3PL Portal
  • Fully integrated with our warehouse management software and management system, OrderWise
  • Specifically set up so you can log in, view your stock levels within our warehouse, book deliveries, place and import orders
  • You have complete control over your deliveries and bookings
  • Direct booking of deliveries, access to the goods inwards calendar
  • Automated delivery and stock updates, advanced shipping notes and stock reports
  • The 3PL Portal eradicates the need for time-consuming ordering methods like spreadsheets, as well as emails and phone calls going back and forth
  • Everything you may need to know is accessible within the portal

Video coming soon!

Medical Products & CBD Fulfilment

Our Soil Association-certified organic distribution centre has capability and experience in fulfilling medical grade products including pharmaceuticals, medical devices and PPE(personal protective equipment). Our processes include strict batch and temperature control to ensure that your compliance and regulatory requirements are met and exceeded. Our cloud-based software ensures total visibility, control and tracking around your Best Before (BBE) End dates, barcodes and serial numbers, so that your stock can be monitored and managed with total accuracy.

We recognise that this is a specialist area and we can (and do) build bespoke solutions around our clients’ specific needs. We would be pleased to discuss how we can help you in further detail. We can also handle the rapidly growing CBD fulfilment sector, whether this is in the form of gummies, tablets, creams, ointments or oils.

Competitive prices

We know our prices are competitive. We also give you value for money with our highly trained and experienced staff, expert processes and state of the art systems.

As a company group we have over 46 years’ experience serving over 200 UK charity clients of all sizes. We give you excellent value for money in return for our efficient charity solutions – as seasoned charity experts, we understand and cater for your needs better than most, at a fair price point for your not-for-profit organisation. Our solutions have been specifically designed around our charity clients’ needs, by our extensive team of charity-expert IT developers. We are also able to deliver economies of scale because we are one of the UKs largest, most comprehensive providers of response, payment, and fulfilment services to the charity sector.

Driven by Technology

Our company group has a team of 19 in house IT developers spread across two university sites. We are tech experts, and we constantly strive for and invest in the best technology, processes and systems. Our cloud-based software and easy to use single platform client portal also gives your charity the edge because of our state of the art insight and reporting functions.

Quality Assurance Guaranteed

We have a team dedicated to quality assurance so that from the start to the end of your projects, quality is monitored and assured when it comes to delivering our solutions.

Dedicated Account Managers

We know how important it is to have a real human being at the end of phone, one who is highly trained, who understands and anticipates your needs and who quietly gets on with inbound call centre work, whilst you focus on your main priorities instead. Your account manager is specifically trained to be a charity-expert, and they will work with you to ensure that you have a smooth client journey, with reporting and updates as standard. We understand that you are outsourcing to us because you are busy, and our account managers ensure a smooth, fast, efficient and cost-effective service which does not add extra complications or layers of work to your working day. For more information on our Account Management services click here.

Compliance Comes as Standard

We fully understand that compliance is of fundamental importance when it comes to your charity’s transactions. Because it is for us too as a business. We also know that electronic security is of the utmost importance. With Mosaic, you will receive watertight compliance and security standards. Take a look at our accreditations, certifications and cyber security here.

Charity Trading & Fulfilment

If your charity runs a dedicated online shop selling cards, homeware, toys, gifts, or anything else for that matter, Mosaic can support your eCommerce fulfilment needs.

Not only do we have vast eCommerce fulfilment experience, but we also have a deep understanding of how charities work.

Mosaic provides tailored charity fulfilment solutions through our IT Ecosystem, MiWorld, offering 24/7 visibility of your orders, courier tracking, and integration with multiple marketplaces and inventory platforms.

MiWorld is our turnkey eCommerce solution for charities, enabling us to support your Head Office staff in delivering e-fulfilment excellence and driving additional revenue.

Our suite of added-value solutions, available via our user friendly IT Ecosystem, also means that we can offer a fantastic customer and supporter journey, from donation processing to order dispatch. With easy access to insights and reporting functionality, to help your organisation spot opportunities and thrive.

Payment Processing

We can handle all your charity’s payment processing needs, whether that’s our charity-friendly, flexible and secure Direct Debit Management service, or Banking and Thanking solutions.

We handle online donations and provide secure online payment solutions.

Our other services include GiftAid capture, In-Mem, building bespoke Customer Fundraising pages, personal supporter communications and customised online shops.

Charity Response Handling

We have the specialist knowledge, capacity and experience required to help charities with all their Response Handling needs. Our omnichannel solutions are delivered with the strictest security standards and in a totally secure, compliant environment.

Check out some of the services we provide in this video.

Best in class for service

We have over 46 years of expertise in the not-for-profit sector as a company group*. This easily makes us one of the most experienced and comprehensive suppliers of charity response, payment processing and charity fulfilment solutions providers in the UK.

Let us handle your back-office workflows and work overflows with our painless and seamless solutions. We’ll also help you with your payment processing and your charity’s fulfilment. We can even personalise your print to demand, including your charity’s pack fulfilment, kit collation and virtual gifts.

Our quick campaign onboarding turnaround times will enable your charity to respond quickly and proactively to emerging crisis situations. We will support you with those time consuming but critical back-office jobs, administrative tasks, insights and inbound calls, allowing you to focus your energies on increasing your charity’s impact instead.

*Companies within our company group MFS Group co Limited collectively have over 46 years of experience in serving the not-for-profit sector.

Charity-expert empathetic staff

With our extensive experience in the fundraising sector (over 46 years* to be precise) and our continual investment in the best people, processes and IT security systems, we are confident that we are the most experienced and comprehensive supplier of charity response, payment processing and charity fulfilment solutions in the UK.

We serve over 60 charity clients of all sizes, always highly trained and working to scripts where needed. Calls can be monitored daily for quality by our experienced managers and we send you regular sample calls, which are selected at random. This is an add on service, so you only have to pay for this if you need it.

*Companies within our company group MFS Group co Limited collectively have over 46 years of experience in serving the not-for-profit sector. This easily makes us one of the most experienced and comprehensive suppliers of charity response, payment processing and charity fulfilment solutions providers in the UK.

80 seat contact centre open 24/7

Our 80-seat contact centre team are experienced charity-experts providing specialist, award-winning inbound call centre services to over 60 leading UK charities of all sizes.

With our extensive experience in the fundraising sector (over 46 years* to be precise) and our continual investment in the best people, processes and IT security systems, we are confident that we are the most experienced and comprehensive supplier of charity response, payment processing and charity fulfilment solutions in the UK.

Our team members are highly trained and work to specialised scripts where the charity requires this. Our contact centre team are treated like human beings and are not on regimented time limits when speaking to clients.

Our team members are given a finite number of charities so that they can get to know and understand the charity, their services and/or products and the charity’s supporters well. Our services are delivered with empathy and a smile.

Calls can be monitored daily for quality by our experienced managers, and we can send you regular sample calls, which are selected at random. This is an add-on service, so you only pay for this if you need it.

*Companies within our company group MFS Group co Limited collectively have over 46 years of experience in serving the not-for-profit sector [link to MFS Group co page]. This easily makes us one of the most experienced and comprehensive suppliers of charity response, payment processing and charity fulfilment solutions providers in the UK.

View MFS Group

Emergency & one-off appeals

We understand that charities need to respond quickly to emerging situations when it comes to emergency, one-off fundraising campaigns and appeals.

We exist to support you and your supporters with your work overflows and your back-office tasks when you need us the most. We can also handle your everyday workflows, so you can focus on your charity’s purpose instead.

We can support you during:

  • Your peak campaigns
  • Peak fundraising times such as Christmas or Easter
  • Or when you need to launch an emergency, one-off campaign quickly

We have over 46 years of expertise in the not-for-profit sector as a company group, MFS Group co Limited.This easily makes us one of the most experienced and comprehensive suppliers of charity response, payment processing and charity fulfilment solutions providers in the UK.

Let us handle your workflows and work overflows with our painless and seamless solutions.

Our quick campaign onboarding turnaround times will enable your charity to respond quickly and proactively to emerging crisis situations. We will support you with those time consuming but critical back-office jobs, administrative tasks, insights and inbound calls, allowing you to focus your energies on increasing your charity’s impact instead.

Work overflows

We exist to support you and your supporters with your work overflows and your back-office tasks when you need us the most. We can also handle your everyday workflows, so you can focus on your charity’s purpose instead.

We can support you during:

  • Your peak campaigns
  • Peak fundraising times such as Christmas or Easter
  • Or when you need to launch an emergency, one-off campaign quickly

We have over 46 years of expertise in the not-for-profit sector as a company group, MFS Group co Limited. This easily makes us one of the most experienced and comprehensive suppliers of charity response, payment processing and charity fulfilment solutions providers in the UK.

Let us handle your workflows and work overflows with our painless and seamless solutions.

Our quick campaign onboarding turnaround times will enable your charity to respond quickly and proactively to emerging crisis situations. We will support you with those time consuming but critical back-office jobs, administrative tasks, insights and inbound calls, allowing you to focus your energies on increasing your charity’s impact instead.

Lottery & Raffles

Our services include, but are not limited to, the following:

  • Processing responses from raffle tickets
  • Fulfilling and managing additional ticket requests
  • Hosting draws for charities
  • Supporting charities as an External Lottery Manager (ELM)
  • Processing and coding all entries after the closing date as donations
  • Providing an electronic ticketing and draw management system
  • Conducting early bird or fast responder draws
  • Granting access to a full stack of reporting tools

For more information please visit our Raffles & Lottery page.

Video coming soon!